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Save Time and Money with a DMs

If your business wants to reduce costs and the amount of waste it produces printing and faxing paperwork, manuals, photographs, and brochures, a Document Management System (DMS) serves as a wise investment. Designed to track, manage, and store documents online, a DMS offers accessibility day and night. It streamlines various workplace systems particularly those used to train, assess, inventory, and bill clients and businesses.

Specific Formats Work Best

Document Management Systems require different formatting such as Microsoft Word, Excel, PDF or JPEG to upload properly. Once the server receives the information, it’s stored on the cloud. Individuals wanting to access the content must sign into an account with a username and password to view protected documents. This prevents sensitive information from falling into the wrong hands. It also gives authorized users the opportunity to review and approve documents, edit and revise when necessary, and distribute information quickly and efficiently to all parties involved.

Using a Document-Management System
Using a Document-Management System

Saves Time, Money, and Effort using a DMS

If a business or freelancer needs hard copies of documents, he or she may order a specific quantity. It reduces printing costs and cumbersome bundles of paper that many people never get through despite a company’s request. There’s less waste of resources and of company finances. Simply decide what information you need and leave the rest digital. You’ll access it when you need it most from the cloud.

Make Sure Everyone is On the Same Page

An Online-DMS makes it easy to ensure that everyone is on the same page. By providing employees access to documents, it eliminates confusion caused by lack of information. There is no worry that a manual or document isn’t readily available. Updates are made without the need to print out tomes of material either. Less ink and toner and less paper equals valuable savings yearly for you and your business.

Add New and Relevant Information Quickly and Inexpensively

If only a few pages need correction, they’re updated and added to the DMS for others to see. This saves time and the frustration of passing on new information quickly and efficiently. Take the scanned version of the document or photograph and upload it from your computer. Wait to make sure the file is where you need it before attempting to add additional content.

Document Management Systems exist to make things easier on you, the business owner or freelancer. Without adding to your workload, you’re able to conveniently communicate with employees, clients, and vendors by sharing pertinent information with them in real time. Having the option to lock down content prevents it from being misused by someone not involved with your company and business affairs.

Choosing the right backup strategy for your small business

There Are Backup Programs For Computers That Are Better Than Others

The information in your hard drive needs to be protected, especially if your hard drive is getting full. You know what can happen and you’ll sorely regret not taking measures to back up everything. This situation is actually risky so you need to find a suitable backup strategy or software as soon as you can and start using it. Because there are so many backup solutions offered today, you’ll need to do your due diligence so you end up with the ideal solution for you.

You need to check out the Easeus Todo Backup Workstation if you want a backup solution that’s top-of-the-line. If you are a business owner, get version 2.0 of the Workstation, as it’s designed specifically for business applications. Plus, there are many powerful features in the Workstation, such as robust data management options and data recovery. You can backup software applications in addition to the usual types of data which is not offered by many other solutions. With the Workstation, it’s possible to back up your system files and OS as well.

A Simple backup strategy

If you want a simple backup program, check out an Online-Backup Software. In just 2 or 3 steps, you can backup your files. One thing lacking with Cloud-Backup is it does not include a program for creating a separate record on removable storage media. It also can’t perform complete backups of computer hard drives.

You can also go online and have your data backed up via an online backup service. AVG LiveKive is one such service that costs $79 per year. Users get to have 500 gigabytes of space. You can certainly go over this limit, but you will be billed for the overage. AVG LiveKive is easy to use and can be used by both Mac and PC users. The service does offer smaller packages for users who don’t need as much as 500GB of storage space. The 25BG and 50GB services plans costs around $50 annually. There are quite a few online services for backing up your computer, so some comparison shopping may be in order.

When it comes to backup solutions, you have two choices: a downloadable backup program or an online backup service. Consider each of their advantages on top of enabling you to back up important information. An inexpensive online backup service may be appealing but know that the monthly fees can add up.

Due Diligence Documents

What to consider when you conduct a due diligence

Due Diligence

When looking to acquire a new business or perform a merger with another business, there are a few things that you should ultimately know about that business before purchasing it. While it may seem like everything is there in black and white before your eyes, every business has its secrets. As the business or individual looking to buy this new business, you have the right to perform your due diligence and see those dirty little secrets for yourself before jumping to buy this business. With 2 in every 3 business deals failing and leaving both the buyer and sellers there to pick up the pieces, shouldn’t you be able to take things more carefully.

Due Diligence Documents
Due Diligence Documents

What is Due Diligence?

Due Diligence is the investigation of a business or individual before the signing of a contract or act. This investigation should be done with care to prevent problems for the buyer or seller of a business or the signing of a deal with an individual. While there are examples of due diligence in legal matters, the business world sees it as a process that should be done voluntarily to ensure that the business deal goes smoothly. There are several examples that can be given pertaining to small and medium businesses, such as a merger, privatization, acquisition, and so much more.

Framework of Due Diligence

You can easily break the process of due diligence into 9 different areas to make the business deal go smoother. Each of these audits will provide you with not only peace of mind of the deal as a whole, but let you know what the business may be hiding before you purchase it. There are audits for compatibility, macro-environment, marketing, financial, legal, management, production, information systems, and finally reconciliation. If any of these audits don’t sit well, then the merger may be likely to fail.

Checklist

You can easily acquire a checklist to help you through the process of due diligence by going to http://www.docurex.com/due-diligence// and providing the requested information to receive this checklist. Not only has it been proven to help you avoid the mistakes that other companies have made, but will save you time, money, and a lot of extra work in the long run. Many people have shown their approval of this checklist, and even more have profited and benefited from the structuration and helpfulness of this amazing list during their business deals and ventures.

What to look for when you choose your blog

In today’s world, your website will introduce your business to most of your customers. Choosing which company will host your site is a big deal. With so many companies promising the moon, how do you make the right decision and understand what all of that jargon really means? Here are some tips.
First, if you haven’t done this already, look closely at your site and at what you want it to do. What is most important to you? What is the main purpose of your site? Will you need more than one domain, either now or in the future?
Make a list and keep it with you when you start to look at web hosts. Then you can match it with the profile of the company you are looking at, and narrow down possibilities. For example, if you are looking to expand your business, you will want a webhosting company that will be able to expand your website right along with your business.

Some of the most important things to look for are disk space, bandwidth, the number of e-mail accounts you’ll get, how many databases you’ll get, and the type of backup offered. You will also want to make sure that they can prevent spam to your e-mail account.
Remember that you often get what you pay for. If you want a dynamic website, then paying a bit more is worth it. Look for a company that meets your needs first, and then look at price later.

Extremely important is making sure that the company offers customer support that you can easily access. Will you have different ways of getting in touch with the hosting company? Are they available to you at all times? Will they be able to troubleshoot problems and talk you through them?
Don’t forget to ask what sort of servers the company uses. Are they up to date and reliable? You may have to push to get the answer to this one, but it’s important. Are the servers sited close to you? This can help with speed.

Webhosting Providers compared
Webhosting Providers compared

Hint: Take a look at a comparison of web-hosters and read the comments of other users.

Another good thing to keep in mind is if the company allows you freedom to make small changes on your own. Can you tinker around with your email and FTP without having to ask them for help? Even if you’re tech illiterate, you will have friends who would be able to jump in.
A company that has been around for some time is a good bet. Look at online reviews for the company for real-life customer experiences – a Google Blogs search is good for this.

Companies that do that little bit more to make themselves stand out from others show what is most important to them. If it’s important to you, too, then that’s a great sign that they are a good match for you.
Good luck!!!

Why a due diligence is important

Why a due diligence can be so important

Did you know that two out of every three buying deals fail? This is often because of a lack of due diligence by the buyer.

Now, you may be asking yourself, “What is due diligence, exactly?” and hey, that’s a fair question. In its simplest terms, due diligence is the investigation of a business and the people behind that business prior to the acceptance and signing of a contract or buying deal. Due diligence is the process by which someone whom is looking to make an acquisition pours over the assets of a company and makes a thorough evaluation of their affairs.

But how does one complete a thorough act of due diligence? Well, I’m glad you asked! I’m going to walk you through the process of due diligence by providing an in-depth — but by no means fully comprehensive! — look at acquisition analysis.

Consider this a quick primer. If you’re looking for more in-depth thoughts, I encourage you to check out a more detailled due diligence checklist.

A sample due diligence checklist
A sample due diligence checklist

There’s always a distinct reason behind the sale of a business. It may be a nice, simple reason, such as the fact that the individual(s) involved are approaching retirement age. However, there may be more troubling or even nefarious reasons that you will want to ascertain prior to an acquisition. For example, has the company suddenly seen a downturn in profits? Are they working through a lawsuit?

Understanding the “why” before making a business deal is critical. In order to get a more complete picture of the “why,” you’ll want to obtain recent and past business plans from the company, consider structuring and how the company targets different sales regions, and consider any related acquisitions. Other acquisitions in the same industry may give you a clue as to any potential for an industry-wide downturn.

 

Dive into Financial Results

 You may see a few numbers that you like right out of the gate, and there’s nothing wrong with that: It’s nice to get excited about a possible new acquisition! However, again, it’s all about due diligence. Be thorough with examining their financial results. Jump in head first! Examine financial statements, understand cash flow analysis, consider any possible cash restrictions, and pour over public filings and disclosures.

Hone in on Liabilities

A specific off-shoot of the financial considerations that you will truly want to zero-in on are liabilities. What kind of liabilities does the company currently hold? Such liabilities can greatly offset otherwise positive financial performance. Are there overdue payables? Has the company been loaned money by anyone, such as managers and shareholders? What assets are considered collateral by lenders?

There’s a lot of questions to ask yourself when it comes to potential liabilities, but rest assured you’ll be far better off putting that work in!

Educate Yourself on Legal Issues

Ideally, the business you’re looking to acquire won’t be steeped in any legal issues, but you can never be sure. Check into both current and prior company lawsuits. Review all previous legal invoices, and get to know the charter and bylaws of the company by heart. Oh, and dig up old minutes from board and shareholder meetings. You never know what you may find there. Better safe than sorry!